HCL Infosystems 40th AGM set for 16 Sep 2026

Key announcement

HCL Infosystems Limited has scheduled its 40th Annual General Meeting (AGM) for Wednesday, September 16, 2026. The meeting will begin at 10:30 am and will be conducted through video conferencing (VC) or other audio-visual means (OAVM). The company said the corporate action aligns with the regulatory permissions granted by the Ministry of Corporate Affairs (MCA) and the Securities and Exchange Board of India (SEBI). The AGM is expected to transact business as set out in the AGM notice.

Virtual meeting format and regulatory basis

The company stated that the virtual AGM format is being carried out in line with MCA General Circular No. 03/2025 dated September 22, 2025. This circular permits companies to hold annual general meetings without physical presence at a common venue. HCL Infosystems also referenced compliance requirements under the SEBI Listing Obligations and Disclosure Requirements (LODR) Regulations, 2015 in its communication flow around the notice.

Notice, annual report, and shareholder communication

HCL Infosystems said the AGM notice and the Annual Report for FY25-26 will be sent electronically to members who have registered their email addresses. Shareholders who have not registered email IDs will receive a letter containing a web link to access the AGM notice and annual report. The documents will also be available on the company website and on stock exchange portals, as indicated in the update. This distribution approach is consistent with a VC/OAVM meeting process where physical dispatch is not the default.

Newspaper advertisements and SEBI disclosure references

Ahead of dispatching the AGM notice, the company published newspaper advertisements in Business Standard. It said this step was taken prior to notice dispatch and referenced compliance with Regulation 30 of the SEBI (LODR) Regulations, 2015. The disclosure feed also contains an item titled “Submission of Newspaper Advertisement… as per Regulation 47 under SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015,” relating to the 40th AGM to be held through VC/OAVM. Together, these references frame how the company is documenting the AGM process through required public disclosures.

Remote e-voting facility

The company said remote e-voting facilities will be provided for shareholders holding shares. This is part of the process to enable shareholder participation in a meeting held via VC/OAVM. The company’s update does not provide the specific remote e-voting dates for the AGM notice, but confirms that the facility will be available.

Board meeting approvals linked to the AGM

HCL Infosystems also reported that a Board of Directors meeting commenced at 11:30 AM and concluded at 4:30 PM on August 06, 2026. At that meeting, the Board approved the unaudited financial results (standalone and consolidated) for the quarter ended June 30, 2026, which were subjected to limited review by the statutory auditors B S R & Associates LLP. The Board also approved the notice of the 40th AGM scheduled for September 16, 2026 through VC/OAVM.

Other recent shareholder voting process mentioned

Separately, the company issued a postal ballot notice for the appointment of Mr. Gaurav Bhalla as Manager and Key Managerial Personnel for five years from May 01, 2026. The e-voting period for that postal ballot was stated as March 15 to April 13, 2026. The results were scheduled to be declared by April 15, 2026. This item is distinct from the AGM announcement, but it reflects another shareholder voting mechanism referenced in the same information set.

Snapshot: the most important details

AGM history context available in the disclosures

The information set also includes a historical listing of HCL Infosystems AGM/EGM entries. It shows the company held its 39th AGM on September 17, 2025, also through VC/OAVM at 10:30 A.M., as stated in the included note. The table also lists earlier entries such as an AGM entry dated May 23, 2024 and an AGM entry dated September 20, 2023. While the purposes are not detailed beyond the “AGM” label in the extract, the sequence provides a basic timeline of shareholder meetings referenced in the company’s disclosure trail.

Market identifiers and trading snapshot shown

The disclosure stack includes the identifiers BSE scrip code 500179, NSE symbol HCL-INSYS, and ISIN INE236A01020. A bid/ask snapshot of 11.06 / 11.25 is also shown in the same context. These items provide reference points that help investors locate the security and understand the contemporaneous quote snapshot accompanying the update.

What to watch next

The company has said the AGM will transact business as set forth in the AGM notice, which will be made available electronically and on official portals. Investors typically track the final notice, voting instructions, and any additional exchange filings tied to the meeting process. The next concrete milestone in this sequence is the scheduled AGM date of September 16, 2026 at 10:30 am via VC/OAVM.