HPCL AGM 2026: 74th Virtual Meeting, e-Voting Details

AGM date, time, and format

Hindustan Petroleum Corporation Limited (HPCL) has convened its 74th Annual General Meeting (AGM) for Wednesday, August 26, 2026. The meeting is scheduled to begin at 11:00 A.M. IST. HPCL will conduct the AGM through Video Conferencing or Other Audio Visual Means (VC/OVAM). The company said this format aligns with regulatory requirements and is intended to allow shareholders to participate without being physically present. The public notice sets out participation and voting steps for members. The notice also focuses on ensuring shareholders can access AGM documents in time.

Regulatory disclosures and publication of the notice

HPCL informed stock exchanges on July 30, 2026 about the publication of newspaper advertisements related to the AGM. The company said the disclosures were made in line with Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. As per the notice, the AGM advertisements were published in various newspapers to inform stakeholders about the meeting. HPCL also hosted the advertisements on its official website for wider access. The overall process is positioned as a compliance-driven communication to shareholders.

Integrated Annual Report for FY 2025-26: how shareholders will receive it

HPCL said it will distribute the Integrated Annual Report for FY 2025-26 electronically to registered members. Along with the report, the Notice of the AGM will be sent by email to members who have registered their email addresses with the company or through their Depository Participants (DPs). For shareholders who have not registered an email ID, HPCL said a letter will be dispatched containing a weblink to access the Integrated Annual Report. The documents will also be available on HPCL’s website. In addition, the Integrated Annual Report and AGM Notice will be hosted on the NSDL e-voting portal and on the websites of BSE and NSE.

Remote e-voting via NSDL and participation instructions

HPCL shareholders can vote through the remote e-voting facility provided by NSDL. The company said the Notice of the AGM contains detailed instructions for joining the AGM through VC/OVAM and for casting votes either before the meeting or during the meeting. The notice emphasises that shareholders should complete required updates so they can access documents and use the e-voting system smoothly. HPCL’s communication is structured around process clarity, given the fully virtual AGM format. Shareholders are expected to follow the steps described in the AGM Notice for login, verification, and voting.

KYC, email, and bank mandate updates: what shareholders must do

HPCL has asked shareholders to register or update KYC details, email IDs, and bank account mandates to participate effectively in the AGM process and to avoid issues in dividend processing or voting. The method depends on whether holdings are in demat form or physical form. For demat accounts, shareholders need to update details with their respective DPs. For physical share certificates, shareholders must submit the prescribed Form ISR-1 to the company’s registrar and transfer agent (RTA), MUFG Intime India Pvt Ltd. HPCL’s notice puts specific emphasis on completing these updates in line with the stated guidelines.

Key facts at a glance

The company’s notice includes several operational details that are relevant for shareholders planning to attend or vote. It also references the company’s recent financial performance and a market-price snapshot provided in the source material. The table below consolidates the key factual points stated.

Recent financial context highlighted in the notice flow

Alongside the AGM-related updates, the source material notes HPCL’s consolidated net loss of ₹12,265 crore for Q1FY27, compared with a profit of ₹4,111 crore in Q1FY26. The quarter referenced ended June 30, 2026. The decline was attributed in the text to increased operational costs, even as refining and marketing performance was described as resilient. While the AGM notice itself is procedural, this financial backdrop is a key datapoint investors are likely to track around shareholder communications and upcoming discussions.

AGM history: recent years

The source material also lists prior AGM dates, indicating HPCL has typically held its AGM in August in recent years. The listed meetings include AGMs on 22-Aug-25, 23-Aug-24, and 25-Aug-23, as well as a POM dated 06-Mar-23. This context helps place the 74th AGM in the company’s established annual cycle. Investors often use AGM timelines to track when annual reports, voting outcomes, and statutory approvals are taken up.

Company contact and registered location details provided

HPCL’s contact details in the source include its address as Petroleum House, 17, Jamshedji Tata Road, Mumbai, Maharashtra, 400020. The email contact listed is corphqo@hpcl.in. The website mentioned is http://www.hindustanpetroleum.com. For shareholders who need to confirm process steps, these details typically serve as reference points alongside the RTA and DP routes for KYC and mandate updates.

What shareholders should keep in mind

For shareholders, the practical focus is on completing email, KYC, and bank mandate registration in time to receive the FY 2025-26 Integrated Annual Report electronically and to vote through NSDL. Those holding shares in physical form need to route updates via Form ISR-1 to MUFG Intime India Pvt Ltd, while demat holders must work through their DPs. HPCL has positioned these steps as important to avoid disruptions, particularly for voting access and dividend processing. The next formal milestone is the AGM itself on August 26, 2026, with participation and e-voting processes governed by the instructions set out in the AGM Notice.