VANS Electroengineering disclosed filing delays up to 1,539 days

VANS Electroengineering Limited disclosed 14 delayed statutory filings with the Registrar of Companies, or RoC, including one BEN-2 filing submitted 1,539 days after its February 8, 2022 due date. VANS Electroengineering attributed the discrepancies and filing delays to the absence of a dedicated compliance officer, later appointing Ashutosh Pandey as Company Secretary and Compliance Officer.

What corporate filing delays did VANS Electroengineering report?

VANS Electroengineering reported delays ranging from 23 days to 1,539 days across 14 forms filed between October 2022 and July 2026. The longest delay concerned BEN-2 for FY 2022-23: the stated due date was February 8, 2022, while the company filed it on April 27, 2026. VANS Electroengineering said the delayed forms were subsequently filed with additional fees payable to the RoC, which increase with the length of delay.

The record includes three delayed DPT-3 filings, five delayed MSME filings, and one each of BEN-2, MGT-14, ADT-1, CHG-1, MGT-7A and AOC-4. This is a record of corporate-law filing timing rather than a finding that a regulator has imposed a penalty. As of the date of the Red Herring Prospectus, VANS Electroengineering said no regulatory or legal proceedings had been initiated against it in relation to these non-compliances.

How broad were the errors in VANS Electroengineering's corporate records?

VANS Electroengineering disclosed both late filings and errors in secretarial records under the Companies Act, 2013. The identified issues included incorrect reporting of board meetings in annual returns, incomplete or incorrect attachments, typographical and clerical errors in electronic forms, and notices, explanatory statements, Board’s Reports and other documents that were not fully aligned with applicable Secretarial Standards.

VANS Electroengineering said it corrected the board-meeting information by filing Form GNL-1 and a revised MGT-7 annual return. That remedial action is distinct from the 14 entries in the delayed-filing table, which mostly concern forms filed after their respective statutory deadlines. The disclosure does not quantify financial penalties paid for the corporate filing delays; it says the forms were regularised with late or additional filing fees.

The timing pattern shows that delays were not confined to a single financial period. ADT-1 for FY 2021-22 was filed on October 14, 2022, 234 days after its February 22, 2022 due date, while MGT-14 for FY 2025-26 was filed on May 25, 2026, 25 days late. The delayed DPT-3 filings for FY 2022-23, FY 2023-24 and FY 2024-25 were all submitted on March 18, 2026, producing delays of 992, 626 and 261 days respectively.

Why did VANS Electroengineering say the filings were late?

VANS Electroengineering said the discrepancies, errors and delayed filings occurred because it did not have a dedicated compliance officer. The company linked that absence specifically to the corporate-record issues described under its risk factor on filings with the RoC, rather than attributing the delays to a change in law, a systems outage or a named external party.

VANS Electroengineering was incorporated as a private limited company on February 7, 2022, and said its operating history as a company was around four years. That limited history does not itself establish why each form was delayed, but it places the earliest disclosed ADT-1 and BEN-2 deadlines in the period immediately following incorporation. The filing record nevertheless extends into FY 2025-26, including MGT-14 filed 25 days late and an MSME filing made 180 days late on April 29, 2026.

VANS Electroengineering stated that it had taken steps to regularise compliance “to the extent possible” by filing forms with late fees. Regularisation corrects the company’s filing status where a late form can be filed, but VANS Electroengineering also cautioned that historical records could still be relevant if authorities require them for regulatory, legal or corporate purposes. The persistence of the remedial effort will therefore depend on the appointed compliance function maintaining timely filings and records under the Companies Act, 2013.

What has VANS Electroengineering changed, and what risk remains?

VANS Electroengineering appointed Ashutosh Pandey as Company Secretary and Compliance Officer to improve compliance management and reduce the risk of future non-compliance. The company said it is continuing to strengthen its internal compliance framework, while noting that there is no assurance that regulators will not require further corrective action or initiate proceedings over prior matters.

The appointment creates an identified control response, but the disclosure does not specify an audit timetable, a compliance committee, a new software system or a date by which all historical records will be reviewed. The relevant risk is therefore not limited to filing fees already paid. VANS Electroengineering said adverse observations, adjudication proceedings, penalties or other enforcement measures could create financial liabilities, require management time and affect its reputation, cash flows, financial condition and results of operations.

VANS Electroengineering also stated that issue proceeds, including any allocation for general corporate purposes, will not be used to pay fees, fines or penalties arising from the disclosed non-compliances. This restriction separates the proposed use of issue funds from the cost of historical remediation. It also means any future fees, fines or penalties connected to these matters would need to be met without that stated use of proceeds.

Conclusion

VANS Electroengineering's disclosure provides a dated account of corporate-record weaknesses: 14 delayed forms, a maximum delay of 1,539 days, and errors that included board-meeting reporting and document-alignment issues. The company has filed corrective forms, paid additional filing fees where required and named the lack of a dedicated compliance officer as the cause, but it has not reported that the historical matters are permanently closed by regulators.

The next item to watch is whether the appointment of Ashutosh Pandey as Company Secretary and Compliance Officer results in timely future filings and durable record controls. VANS Electroengineering has disclosed no proceedings as of the Red Herring Prospectus date, while also warning that authorities could still initiate action, impose penalties or seek further corrective measures concerning past non-compliance.