Exicom Tele-Systems Limited Publishes Postal Ballot Advertisements

Exicom Tele-Systems Limited published newspaper advertisements on January 3, 2026, for a postal ballot seeking shareholder approval for material related-party transactions with Exicom Power Solutions B.V., with remote e-voting open until February 1, 2026. The disclosure sets out the voting process, shareholder eligibility date and channels through which the notice can be accessed.

What did Exicom Tele-Systems Limited announce?

Exicom Tele-Systems Limited informed stock exchanges that it had published newspaper advertisements concerning its postal ballot notice. The advertisements appeared on January 3, 2026, in Business Standard, Chandigarh Edition, and Hind Janpath, Solan. The filing was made under Regulation 30 of the Securities and Exchange Board of India Listing Regulations.

The postal ballot sought approval through an ordinary resolution for material related-party transactions with Exicom Power Solutions B.V., described in the notice as an unlisted material subsidiary of Exicom. Shareholders were asked to vote only through the remote e-voting mechanism, rather than through physical ballot papers.

Exicom had first submitted the postal ballot notice and explanatory statement to stock exchanges on January 2, 2026. It subsequently disclosed the newspaper publication on January 3. The company said copies of the advertisements were also available on its website.

What were the voting dates and eligibility conditions?

Eligible shareholders could vote electronically from 9:00 a.m. IST on January 3, 2026, until 5:00 p.m. IST on February 1, 2026. The cut-off date for determining eligibility to vote was December 30, 2025. The notice was dispatched by email on January 2 to members whose email addresses were registered with the company or depositories.

The company appointed National Securities Depository Limited, or NSDL, to provide the remote e-voting facility. In line with applicable Ministry of Corporate Affairs circulars, Exicom did not send physical copies of the notice, postal ballot forms or prepaid business-reply envelopes to shareholders.

The postal ballot notice was made available through Exicom's website, the BSE and National Stock Exchange of India websites, and NSDL's e-voting platform. This provided shareholders with several official sources for reviewing the resolution and casting their votes.

Why was shareholder approval required for the proposal?

The approval process related to transactions between Exicom and Exicom Power Solutions B.V., its unlisted material subsidiary. The company classified the proposed dealings as material related-party transactions and therefore placed the matter before shareholders through a postal ballot.

Related-party transaction approvals are a corporate-governance requirement under the applicable Companies Act provisions and SEBI Listing Regulations when transactions meet the relevant materiality thresholds. The January notice did not provide transaction values in the information supplied, so the filing does not establish a financial amount or direct earnings impact from the proposal.

Exicom has used postal ballot procedures previously. Its disclosures show a separate postal ballot process in 2024, alongside shareholder and postal ballot-related filings during 2025. The January 2026 process continued the company's use of electronic voting for shareholder resolutions outside an annual general meeting.

What was the outcome of the postal ballot?

Exicom later reported that shareholders approved the resolutions in the January postal ballot by the requisite majority. The company said the resolutions were deemed passed on February 1, 2026, the final day of remote e-voting, following the scrutinizer's review of voting results.

The scrutinizer's report was dated February 3, 2026. Exicom said the voting results and report were available on its website, NSDL's e-voting website and the notice board at its registered office. The outcome completed the approval process for the related-party transaction resolution identified in the January notice.

The company also disclosed a separate postal ballot notice in March 2026 for approvals related to remuneration for its managing director and chief executive officer, Anant Nahata, and whole-time director Vivekanand Kumar. That later process is separate from the January vote on transactions with Exicom Power Solutions B.V.

How does the disclosure matter to investors and operations?

The announcement is principally a governance and compliance disclosure rather than a financial-results update. It does not report revenue, profitability, transaction consideration, order inflow, share-price movement or revised business guidance. Investors therefore cannot calculate a direct financial effect from this filing alone.

For shareholders, the disclosure records that a material related-party transaction proposal was submitted to, and subsequently approved by, investors through the required electronic voting process. It also confirms the formal channels used for notice distribution, voting and publication of results.

For Exicom's operations, the approved resolution permits the company to proceed with the relevant related-party transaction framework subject to the terms placed before shareholders. The supplied disclosures do not specify operational milestones, implementation dates or transaction values, so those details would need to come from future company filings.

Conclusion

Exicom's January 3 newspaper advertisements formally notified shareholders of an electronic postal ballot on material related-party transactions with Exicom Power Solutions B.V. The vote ran from January 3 to February 1, 2026, and Exicom subsequently reported that shareholders approved the resolution by the requisite majority.

Investors should watch future exchange filings for the terms, values and operational implications of transactions involving Exicom Power Solutions B.V., if disclosed. They can also track the separate March 2026 postal ballot, whose e-voting period was scheduled to close on April 4, 2026.